Employment Opportunities at ASCY

Reports To:  Manager of the Early Words Preschool Speech and Language System and the Director of Child and Family Services
Office Location:  101-1425 Cormorant Rd. Ancaster, ON
Work Environments:  Office

Organization:  Affiliated Services for Children and Youth (ASCY) is responsible for the implementation of the Early Words/1ers mots, Preschool Speech and Language (PSL). The Intake Administrative Assistant is an integral member of the Early Words team operating under the guidelines of the Early Words system and is directly accountable to the Manager of the Early Words Preschool Speech and Language System and the Director of Child and Youth Services of ASCY, in conjunction with the Executive Director of ASCY.

Purpose:  Early Words/1ers mots (EW), administered by Affiliated Services for Children and Youth (ASCY), is responsible for the implementation of the Preschool Speech and Language (PSL), Central South Infant Hearing Program (IHP) and Blind-Low Vision Early Intervention Programs (BLVEIP). The Early Words Team provides a family-centered information and referral service for preschool children with speech and language needs. The Early Words Intake Administrator is responsible for registering children/families into the data base, arranging for redirection to a partner agency, and scheduling initial assessment visits for clinical staff.

What we offer:

• Permanent 0.8 FTE position
• Tuesday – Friday initially, 8:00 – 4:00 with flexibility to occasionally work outside of regular hours
• Salary: $21.85-26.25 hr
• 4 weeks vacation per year to start after completion of 3-month probationary period
• 3 days paid time off during December holiday season
• Paid sick time available after successful completion of 3-month probationary period
• Benefits available after successful completion of 3-month probationary period (shared cost between employer and employee)
• Company Pension Plan available after 12 months of continuous employment

Primary Functions and Responsibilities:

The responsibilities of the Early Words Intake Administrative Assistant are as follows:

• Conduct base interviews with parents and referring professionals on the telephone and arrange subsequent clinical phone/face-to-face interviews with a Speech-Language Pathologists
  • Regularly monitor and respond to referrals entering the system via telephone and online portal
• Manage the central databases (Access and ISCIS/PSL) recording all information captured during the base intake phone interview and subsequent interventions from Early Words Speech-Language Pathologists (SLPs) including clinical and statistical reports
• Book audiology appointments as part of the intake process and liaise with the Audiology Department staff at two Hamilton hospital sites to coordinate appointments
• Provide support to Infant Hearing Program Community Screening appointments including bookings and rescheduling at various sites
• Liaise with representatives for Hamilton Health Sciences to coordinate appropriate services between agencies
• Provide follow-up written/electronic correspondence (i.e.: mail outs, emails, confirmation letters and consents) to families and/or community partners following base intake and subsequent clinical phone/face-to-face interviews conducted by a Speech-Language Pathologists
• Schedule Parent Training workshops as requested
• Facilitate regional transfers to/from Early Words
• Cancel appointments for clinicians as required
• Assist with the maintenance and development of the electronic system
• Respond to requests for information regarding community preschool services, speech and language services and communication development with the support of the Early Words Team
• Assist in the ongoing establishment and operation of the Early Words System/Early Words Preschool Speech and Language Service including documentation reports. This includes the responsibility of maintaining confidentiality of child and family information

Other responsibilities as assigned by the Early Words Manager

Qualifications:

Relevant training in administrative support applications:

• Proficiency in the use of a variety of computer programs (e.g., Microsoft Teams, Word, Outlook, Excel, Penelope, etc.)
• Proven ability to multi-task
• Excellent organizational skills
• Excellent oral and written communication skills
• Demonstrated skill in working independently and as a member of a team
• Knowledge and understanding of early years’ services is an asset

DISCLAIMER:

• This position description outlined above indicates the general nature and level of work expected.
• It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required by the incumbent.
• The incumbent may be asked to perform other duties as required.
• This position is dependant on government funding. In the event that funding is reduced or terminated a minimum of one month’s notice will be given to the employee.

If you are interested in the above-outlined position, please submit a cover letter and resume via https://ca.indeed.com/job/early-words-intake-administrative-assistant-3023d0e0fc3ccef2

ASCY is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and contributions of all our employees — their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

Please note: Only those applicants who are selected for an interview will be contacted.

Job description

Affiliated Services for Children and Youth (ASCY) is seeking an enthusiastic, motivated, resourceful Registered Early Childhood Educator to work alongside and mentor the Hamilton community and to join our energetic, dynamic, forward thinking team.

The successful candidate must have applied knowledge of “How Does Learning Happen? Ontario’s Pedagogy for the Early Years”, and experience in guiding and supporting others through reflection, co-learning and/or pedagogical leadership.  ASCY’s Professional Learning Consultants work in relationship, as a resource for those programs coherent with local and provincial priorities for quality early learning and child care programs, where children, families and educators experience equity, diversity, inclusion and belonging. As well, the successful candidate will join ASCY’s Professional Learning Team in responding to current needs and trends in early learning and child care by planning and facilitating events, outreach and consultation, Professional Learning Communities, study groups, on-site mentoring and co-learning with educators and supervisors on site in licensed child care programs that have a service agreement with the City of Hamilton.

The position will require the ability to work flexible hours including some evenings and limited Saturdays and in a range of community locations.

DISCLAIMER:

• The position description outlined above indicates the general nature and level of work expected, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required by the incumbent.
• The incumbent may be asked to perform other duties as required.

What we offer:

• Permanent position of 37.5 hours a week
• Flexible hours on an occasional basis in a range of community locations required (primary work location: 526 Upper Paradise Rd. Hamilton)
• Salary: $30.64/hr. – $36.16/hr.
• 4 weeks’ vacation per year to start
• 3 days of paid time off during December holiday season
• Paid sick time available after successful completion of 3 month probationary period
• Benefits available after successful completion of 3 month probationary period (shared cost between employer and employee)
• Company Pension Plan available after 12 months of continuous employment
• Professional learning opportunities encouraged and provided
• Equity, Diversity, Inclusion and Belonging Committee and Learning Community

Qualifications:

• Degree or Diploma in Early Childhood Education
• Registered as an Early Childhood Educator with the College of ECE and be in good standing
• A minimum of 7 years’ experience related to Early Learning and Child Care supervision and management
• Experience in developing mentoring relationships among colleagues and in coaching/mentoring Supervisors and Early Childhood Educators
• Strong understanding of reflective practice, engaging environments, observation, and pedagogical documentation
• Strong understanding of supporting educators on reflecting on the environment
• Experience in nurturing early childhood educator’s curiosity, openness and purposefulness through mentorship
• Experience working in a variety of inclusive early learning settings and age groups an asset
• Experience in guiding Early Childhood Educators on the benefit of social emotional development and self-regulation
• Strong applied knowledge of emergent curriculum, Ontario’s pedagogy, “How Does Learning Happen?” and companion documents
• Experience with adult education and making presentations
• Knowledge of and involvement in the early learning community in Hamilton
• Knowledge of current issues in early learning and child care (i.e.: locally, provincially and nationally)
• Excellent oral and written communication skills
• Strong organizational skills to support administrative tasks including data collection, compilation and analysis
• Ability to reason and problem solve independently and make decisions
• Knowledge and understanding of current documents that inform the practice of Registered Early Childhood Educators
• Strong technology skills
• Access to transportation and, if applicable, has a valid Ontario driver’s license and carries motor vehicle liability insurance on his/her vehicle
• French language an asset
• Multilingual an asset

Submit application through https://ca.indeed.com/job/professional-learning-consultant-plc-9be344663567fa9a

ASCY is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and contributions of all our employees — their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

Please note: only those who are offered an interview will be contacted.

ASCY – Affiliated Services for Children and Youth serving the Hamilton, Niagara, Brant, and Haldimand-Norfolk communities.

ORGANIZATION DESCRIPTION:

ASCY provides multiple services including capacity building via professional learning, mentorship and resources to Early Childhood Educators in the city of Hamilton and Haldimand-Norfolk. ASCY is the lead organization for the Preschool Speech and Language Services in Hamilton. ASCY is the lead agency of the Central South Infant Hearing Program and Central South Blind Low Vision Early Intervention Program (serving children and their families in Hamilton, Niagara, Brant and Haldimand -Norfolk).

POSITION DESCRIPTION:

The ASCY Board operates under a results-based, policy board model. This model is a collaborative partnership between the Board and the Executive Director, with a focus on vision, strategic planning and agency governance. Board members are not involved in the management of operations. The Board meets monthly on the third Monday of each month (except July and August) at 5:00 -6:30 pm. In addition to the monthly Board meetings, there is the opportunity for making contributions by involvement in task-focused committees. The Annual General Meeting is held in June.

SKILLS AND EXPERTISE:

ASCY is looking for individuals who can contribute their time and talents to our volunteer Board of Directors. Applicants will share our belief in:

• quality care and education as an important early investment that leads to later outcomes of success for all children
• the vision that all children belong and have equal opportunities to thrive
• capacity building and mentorship of educators that work with young children
• early identification, prevention, intervention, and capacity building to support children to achieve their developmental milestones
• collaboration with families, children, professionals, and communities to share knowledge, build capacity and create equitable opportunities for all.

Currently the ASCY Board of Directors consists of members with a variety of lenses, including Human Resources, Health, Legal, Education and Children and Social Services. We are committed to cultivating an inclusive Board culture, rich in knowledge and experience, and seek to create a Board that reflects the diversity of the families and communities we serve.

PLEASE SEND THE COMPLETED APPLICATION AND LETTER OF INTEREST TO:

ASCY Board of Directors,
Recruitment Committee
boardrecruitment@ascy.ca

ASCY Board of Directors Application

THANK YOU FOR YOUR INTEREST IN SERVING ON THE BOARD OF DIRECTORS OF ASCY 

ASCY is an equal opportunity employer.
ASCY welcomes and encourages applications from people with disabilities.
Accommodations are available on request for candidates taking part in all aspects of the selection process.

Please note:  Only those applicants who are selected for an interview will be contacted.